Online invoice checker
Online invoice checker
Check an invoice online before you pay it. Upload the invoice and the quote or purchase order it should match, then review a discrepancy report instead of re-checking every line by hand.
Invoice validation without replacing your books
Most “invoice checker” results are either OCR extractors that read a file into a spreadsheet, or accounts payable suites that want an ERP integration. Payment Check sits in the middle: invoice verification for people who already have the invoice and a supporting document, and want to see where they disagree.
That is useful when a supplier invoice looks high, a contractor bill does not match the quote, or a VAT line does not follow the quantities. It is not a replacement for invoice matching software that posts into your ledger.
What the checker can flag
- Unit price or quantity that differs from the supporting document
- Subtotals or totals that do not follow the line items
- VAT or tax amounts that look derived from a wrong base
- Dates, payment terms, or invoice details that do not agree
- Line items present on one document and missing on the other
What it does not do
It does not generate invoices, approve payments, detect every kind of fraud, or claim 100% accuracy. Automated analysis can miss a problem or highlight a difference that is commercially agreed. You decide what to query with the supplier.
Related guides
- How to check an invoice for errors
- Invoice vs purchase order
- Common invoice errors
- Three-way matching versus a two-document check
Questions
- What is an invoice checker?
- It is a tool that reviews an invoice for problems before payment. Payment Check does that by comparing the invoice with a supporting quote, purchase order, or similar document and listing differences worth a second look.
- What does the invoice checker compare?
- It compares the invoice you upload with a supporting quote, purchase order, or similar document. The report can flag differences in price, quantity, totals, VAT or other tax, dates, invoice details, and arithmetic that does not add up.
- What files can I upload?
- PDF, JPG, and PNG files. You upload two documents: the invoice and the document it should agree with.
- Does Payment Check store my invoices?
- Uploaded files are processed to generate the check and are not stored in a database. There is no account and no document history on the server.
- Are the results a payment approval?
- No. Results are for human review. They do not approve or reject payments, and they are not a guarantee that an invoice is correct.
- Does this do three-way matching?
- No. This is a two-document comparison: invoice plus one supporting document. It does not match a goods receipt, inspect delivery, or connect to an ERP.